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HR and Payroll Specialist

KwaZulu Natal

Our client, who provides end-to-end supply chain management services, is looking for a HR & Payroll Specialist to join their dynamic team.  
The incumbent will be responsible for the  full end-to-end administration of the Payroll, Leave, and Time and Attendance (T&A) functions and systems of the company, inclusive of statutory returns and third party payments.
In addition, they will be responsible for providing effective and professional HR support in the central Human Resources Support Services office. The incumbent will work with the entire HR team on a national basis and will provide prompt turnaround times and informed responses, where applicable.
Essential Requirements:
  • HR Degree or relevant qualification
  • A minimum of 5 years working experience in a HR and/or payroll environment
  • A minimum of 3 years working experience on the Sage 300 People payroll system 
  • Must have working experience in a unionised environment
  • Sound knowledge and understanding of relevant South African payroll-related (UIA, SDA, PAYE, COIDA, BCEA) and employment (EEA, SDA, BCEA, LRA, COIDA) legislation
  • Ability to troubleshoot – analytical and problem-solving skills
  • Ability to maintain confidentiality and adhere to POPIA requirements
Main Job Tasks:
Payroll Administration:
  • Full end-to-end payroll and leave administration function on the Sage 300 People payroll system and the ESS system on a monthly basis, and oversee the company’s T&A and online
  • Completion and submission of reports for the payment of monthly/annual statutory returns to the DOL and SARS
  • Preparation and reconciliation of payments to payroll-related third parties, e.g. retirement funds, medical aid scheme, garnishees, etc., within the required timeframes
  • Assist with midyear and year-end tax processing, including WCA ROE reports
  • Liaise with relevant employee benefits fund administrators and other stakeholders
  • Submit annual bonus and BCEA annual leave provision reports on a monthly basis
  • Implement annual and interim changes on the payroll as and when necessary
  • Attend to payroll-related queries courteously, timeously and efficiently, ensuring that the relevant turnaround times are maintained
  • Electronic banking in respect of EFT’s for salary and other related payments
  • Complete relevant termination documentation timeously
  • Implement and maintain systems, policies, processes, and procedures with regards to all aspects relating to the payroll, inclusive of audit requirements (internal and external)
HR Administration:
  • Provide general HR guidance and advice to staff and management as required
  • Promote corporate values and culture by ensuring that management and staff comply with the Company’s HR policies, procedures and legislative requirements
  • Coach line managers in the areas of employee relations, discipline and performance management
  • Prepare relevant documentation for and arrange and represent HR in disciplinary enquiries
  • Engage with local labour representatives (union officials, shop stewards, employee representatives) to ensure cooperative communication and effective dispute resolution
  • Participate in quarterly Training/EE Committee and/or monthly Union Meetings that are required and ensure the appropriate minutes are taken and distributed
  • Provide input into initiatives aimed at driving the continuous improvement of HR services and processes
  • Preparation and submission of monthly, quarterly and ad hoc HR reports, as and when required, to the relevant parties
Assist the Head of Human Resources with relevant reporting